New York State Civil Service Assistant Purchasing Coordinator in Albany, New York

Minimum Qualifications

Minimum Qualifications Associate’s degree plus three years relevant experience.

Preferred Qualifications Associate’s degree in Business or related field plus three years relevant experience or Bachelor’s degree in Business or Public Administration plus one year relevant experience in a large public organization.

Essential Skills

  • Working knowledge of the building fit-out process.

  • Working knowledge of construction and operations purchasing.

  • Strong oral and written communications skills.

  • Proficiency in PC applications such as Outlook, Excel and Word. ## Duties Description Primary Purpose The Assistant Purchasing Coordinator assists in the procurement of materials, equipment, supplies and services for the Authority and its clients.

Essential Functions

  • Assist in the evaluation of purchasing requisitions for compliance with Authority and statutory requirements.

  • Participate in the timely and efficient preparation and processing of bids, contracts, purchase orders and related documents.

  • Assist in ensuring compliance with federal, NYS and Authority regulations, statutes, policies and procedures.

  • Assist in coordinating furniture, fixture and equipment deliveries with construction schedules and client requirements.

  • Assist in the coordination of Purchasing & Interior Design staff with other Authority units in the processing of purchase orders and contracts.

  • Assist Purchasing Coordinators and Senior Purchasing Coordinators in working with Interior Design staff in the specification and evaluation of furniture and other commodities.

  • Monitor project furniture and equipment budgets.

  • Assist Accounts Payable staff and act as liaison with vendors in the receiving and invoicing of goods and services.

  • Assist Purchasing Coordinators and Senior Purchasing Coordinators in working with Authority’s Office of Opportunity Programs to encourage minority and women-owned business participation in the Authority’s purchasing process.

  • Maintain files ensuring appropriate documentation of the Purchase Order and Contract award process.

Other Duties and Responsibilities

  • Help to identify and apprise management of potential improvement opportunities in the Purchasing process.

  • Conduct or assist in bid openings.

  • Assist with the documentation and implementation of procedures.

  • Assist with internal controls implementation, review and testing.

  • Undertake special assignments as directed.

  • Must maintain regular attendance in accordance with DASNY attendance and leave policies.

  • Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet). ## Additional Comments Supervision N/A

Physical/Mental/Visual Demands Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.

Work Environment Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.

DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.

All qualified candidates are encouraged to apply. ## Notes on Applying Qualified candidates, please copy and paste the following in your browser to apply electronically: https://dasny.clearcompany.com/careers/jobs/b2d17a9a-805d-8b1c-ef63-48b44f6a99c4/apply?source=752569-CS-20928

Date Posted: 04/17/18

Applications Due: 05/01/18

Vacancy ID: 51497

Agency: DASNY - Dormitory Authority of the State of New York

Title: Assistant Purchasing Coordinator

Occupational Category: Other Professional Careers

Salary Grade: NS

Bargaining Unit: None listed

Salary Range: From $42306 to $56362 Annually

Employment Type: Full-Time

Appointment Type: Permanent

Jurisdictional Class: Unclassified Service

Travel Percentage: 20%

Workweek: Mon-Fri

Hours Per Week: 37.5

From: 8 AM

To: 4 PM

Flextime allowed?: No

Mandatory overtime?: No

Compressed workweek allowed?: No

Telecommuting allowed?: No

County: Albany

City: Albany

State: NY

Zip Code: 12207

Name: Nicholas Ouellette

Fax: 518-257-3550

Email Address: jobopps3@dasny.org

Street Address: 515 Broadway

Street: 515 Broadway