New York State Civil Service Assistant Purchasing Coordinator in Albany, New York
Minimum Qualifications Associate’s degree plus three years relevant experience.
Preferred Qualifications Associate’s degree in Business or related field plus three years relevant experience or Bachelor’s degree in Business or Public Administration plus one year relevant experience in a large public organization.
Working knowledge of the building fit-out process.
Working knowledge of construction and operations purchasing.
Strong oral and written communications skills.
Proficiency in PC applications such as Outlook, Excel and Word. ## Duties Description Primary Purpose The Assistant Purchasing Coordinator assists in the procurement of materials, equipment, supplies and services for the Authority and its clients.
Assist in the evaluation of purchasing requisitions for compliance with Authority and statutory requirements.
Participate in the timely and efficient preparation and processing of bids, contracts, purchase orders and related documents.
Assist in ensuring compliance with federal, NYS and Authority regulations, statutes, policies and procedures.
Assist in coordinating furniture, fixture and equipment deliveries with construction schedules and client requirements.
Assist in the coordination of Purchasing & Interior Design staff with other Authority units in the processing of purchase orders and contracts.
Assist Purchasing Coordinators and Senior Purchasing Coordinators in working with Interior Design staff in the specification and evaluation of furniture and other commodities.
Monitor project furniture and equipment budgets.
Assist Accounts Payable staff and act as liaison with vendors in the receiving and invoicing of goods and services.
Assist Purchasing Coordinators and Senior Purchasing Coordinators in working with Authority’s Office of Opportunity Programs to encourage minority and women-owned business participation in the Authority’s purchasing process.
Maintain files ensuring appropriate documentation of the Purchase Order and Contract award process.
Other Duties and Responsibilities
Help to identify and apprise management of potential improvement opportunities in the Purchasing process.
Conduct or assist in bid openings.
Assist with the documentation and implementation of procedures.
Assist with internal controls implementation, review and testing.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet). ## Additional Comments Supervision N/A
Physical/Mental/Visual Demands Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.
DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.
All qualified candidates are encouraged to apply. ## Notes on Applying Qualified candidates, please copy and paste the following in your browser to apply electronically: https://dasny.clearcompany.com/careers/jobs/b2d17a9a-805d-8b1c-ef63-48b44f6a99c4/apply?source=752569-CS-20928
Date Posted: 04/17/18
Applications Due: 05/01/18
Vacancy ID: 51497
Agency: DASNY - Dormitory Authority of the State of New York
Title: Assistant Purchasing Coordinator
Occupational Category: Other Professional Careers
Salary Grade: NS
Bargaining Unit: None listed
Salary Range: From $42306 to $56362 Annually
Employment Type: Full-Time
Appointment Type: Permanent
Jurisdictional Class: Unclassified Service
Travel Percentage: 20%
Hours Per Week: 37.5
From: 8 AM
To: 4 PM
Flextime allowed?: No
Mandatory overtime?: No
Compressed workweek allowed?: No
Telecommuting allowed?: No
Zip Code: 12207
Name: Nicholas Ouellette
Email Address: firstname.lastname@example.org
Street Address: 515 Broadway
Street: 515 Broadway